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Legal Administrator KMH/CN/326

Keepmoat Homes is a fast growing top 10 UK housebuilder. We design and build quality homes and create places where people want to live.

Our investment and participation helps transform communities and improves the lives of local people. We have a national presence combined with local knowledge and expertise in all aspects of housing – from finance, design and planning, to developing and building. Our comprehensive skills and capabilities give us a wider perspective across the whole housing lifecycle and we create lower risk ways of building homes people need.

For more than 90 years our work has been absolutely visible to local communities so being part of the community is in our DNA. We hire local suppliers and tradespeople and work with local communities to make sure that our plans meet their needs.

Job description

Main purpose of the role

The main purpose of the Legal Administrator is to provide a high standard of general administration, company secretarial assistance and support to the business. This is a very versatile role, and it will suit an individual that appreciates being involved in various projects and enjoys a challenge. Training will be provided to the successful candidate.

Key Accountabilities:

  • Monitor the Group Legal Queries inbox and log/allocate new tasks
  • Provide secretarial and admin support to the Legal and Compliance team
  • Assist with processing Data Subject Access Requests (training will be provided if required)
  • Liaise with internal customers
  • Liaise with our panel solicitors regarding training, updates on Keepmoat’s procedures, requesting information/updates etc.
  • Maintain various records and registers as required by the Legal and Compliance team
  • Raise Purchase Orders for any instructions that Group Legal are responsible for paying and maintain a spreadsheet of all invoices paid
  • Arranging meetings (booking meeting rooms, ensuring room ready, equipment available and set up, refreshments, meeting agenda and documents available and meeting room tidy afterwards)
  • Managing incoming and outgoing postal requirements
  • Scanning, saving and filing documents, archiving as required
  • Filing, copying, archiving etc. ensuring best practice and innovation of new processes is utilized
  • Preparing, printing, binding and distributing reports 
  • Support the compliance team when additional resource is required including DSARs and AML checks
  • Occasional reception cover at the head office reception
  • Opportunity to become a Fire Marshall  

HS&S Responsibilities 

To take care of your own health and safety and that of others who may be affected by your work and adhere to the Keepmoat Health, Safety and Sustainability standards.

Skills, knowledge & experience

Essential:

  • Enthusiastic, self-motivated, solutions focused approach
  • Strong numeracy and written and communication skills
  • Knowledge and a good understanding of Microsoft Office, Teams/Zoom, Excel
  • Highly organised and efficient
  • Professional and courteous
  • Ability to work in a team as well as on its own initiative
  • Ability to prioritise competing tasks
  • Familiarity with legal terminology
  • Previous experience of working as a legal administrator 

Desirable:

  • Previous experience of working in a law firm or in-house legal department.
  • Experience of processing Subject Access Requests
  • Experience of working in compliance/AML
  • Experience of corporate law, disputes and GDPR

Education & qualifications

Essential:

  • GCSE grade C or above in English and Maths
  • NVQ Level 3 in Business Admin or equivalent

Why work for us?

At Keepmoat Homes we pride ourselves on being a great place to work. As the market leader in our industry we want to ensure that we attract, motivate and retain the best people who can deliver the best service for our customers.

  • Competitive rates of pay – We regularly check our pay against our competitors to make sure they reflect our position as market leader. We also review our pay every year.
  • Bonus Scheme – Our annual bonus scheme is linked to team and company performance.
  • Special offers for staff – We run a range of offers and discounts exclusively for our employees including holidays, health club memberships and days out.
  • Trust – We encourage you to come up with ideas and get the most out of your job with us.
  • Development – we offer genuine development opportunities to progress your career.

Our values

Our values are the foundation for our vision, the cornerstone of our culture and the benchmark for our achievement.

  • Straightforward - We get the job done in the most efficient and effective way. We are friendly, open and honest. It’s about being respectful and working in a transparent and honest way.
  • Collaborative - We work together in partnership to deliver the very best customer experience. Partnership working is key to our business. We work collaboratively to deliver the best results possible.
  • Passionate -  We care about what we do. We put pride and energy into delivering results. It’s important to us to do a good job.
  • Creative - We are proactive, flexible and resourceful. We listen, learn and deliver solutions. We don’t offer a one size fits all solution; we are flexible and will tailor our services to our customers’ needs.

Reference: KMH/CN/326
Hours: 37.5 hours, Monday to Friday
Location: Doncaster, DN4 5PL
Employer: Keepmoat Homes, Central Services
Job type: Permanent, Full Time
Closing date: 02/09/2022



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